Request for QUOTES
Class 5 Gravel with Delivery and Packing
Page Township seeks QUOTES for up a minimum of 4,000 cubic yards up to a maximum of 7,000 cubic yards of Class 5 aggregate surfacing (per MNDOT Specification 3138). The aggregate gradation shall be modified to 7% to 12% clay content by weight passing the 200 sieve. Gravel shall be delivered, windrowed, spread, and packed upon designated Township roads, as ordered, by September 1, 2024. Gravel delivery and packing must be performed according to specifications of the Town Board, available from the Clerk. Specifications include spreading and packing all gravel within 12 hours of delivery.
All work must be billed in a single invoice and submitted with scale tickets for each load delivered and gravel analysis for each day of hauling. Include with quotes a description of equipment to be used. Quotes should separate the spreading and packing cost from gravel and delivery cost and be on a per yard basis.
All quotes must be submitted electronically or delivered to 21804 140th Ave, Milaca 56353 (US Mail or dropbox) with a current Certificate of Insurance ($1.5 million liability) by March 18, 2024 at 6:00 PM. Quotes will be read at the Regular Board Meeting held that evening. The Page Township Board reserves the right to reject any or all quotes. Selected contractor must sign contract and provide W-9. Contact Kyle Weimann, Township Clerk at 320-247-5030 or clerk@PageTownship.org.
DRAFT CONTRACT WITH SPECIFICATIONS
2024 GRAVEL DELIVERY SERVICES CONTRACT
This agreement (“Agreement”) is dated this 18th day of March, 2024, and is by and between Page Township, Mille Lacs County, Minnesota, 21804 – 140th Avenue, Milaca, MN, (“Town”), and _________________, (“Contractor”), of ____________________________________________ (mailing address). In consideration of the mutual promises and agreements hereinafter set forth, and intending to be legally bound, the parties do hereby agree as follows:
- Services. Contractor will deliver, windrow, spread and pack upon designated roadways a minimum of 4,000 and a maximum of 7,000 yards of Class 5 (MNDOT Specification 3138) gravel by September 1, 2024 in accordance with the proposal as awarded based on the attached Gravel Request for Quotes at the March 18, 2024 Regular Board Meeting. The aggregate gradation shall be modified to 7% to 12% clay content by weight passing the 200 sieve. The Contractor is solely responsible for providing all necessary personnel and for providing and maintaining the equipment necessary to perform the services. Contractor will perform such services in a timely and competent fashion and will take all steps necessary to protect the public from injury arising from Contractor’s performance under this Agreement.
- Specifications. Contractor will perform services to meet the following specifications. Deviations from these specifications may be approved by the Town as authorized by the Town’s designated representative.
- Contractor will notify the Town’s designated representative at least 72 hours in advance of beginning gravel delivery, including the planned work schedule, and upon completion.
- Contractor will maintain daily communication with the Town’s designated representative during delivery period.
- Any deviation of 10% or more of yards of final amount of gravel must be approved by the Town’s designated representative.
- Gravel should be applied at a rate equal to approximately 3” unless otherwise specified.
- Gravel should be spread evenly across the road surface, maintaining a crowned center.
- Gravel should not leave existing road surface or enter ditches, wetlands, or waterways.
- Gravel must be packed onto road within 12 hours of delivery.
- All work must be completed during daylight hours.
- If necessary, equipment should be parked overnight at the Town Hall on the access road.
- Payment. The Town will pay contractor at a rate of $XX.XX per yard of gravel that has be delivered according to item 1, above. The Town will pay contractor $X.XX per yard for gravel packing. Contractor will submit a detailed claim for payment within 30 days of work performance. Claim must state dates, times, and roads that services were provided. Invoice must be accompanied by load tickets (each) and gravel analyses (daily). This is all inclusive and covers payment for services, salary, wages, and other personnel costs, sales and other taxes, equipment costs, and any and all other costs and expenses. The claim for payment must be submitted one week before the Regular Board Meeting or payment may be delayed until the following month’s Regular Board Meeting. Contractor’s attendance at the Board Meeting is requested.
- Independent Contractor. Contractor agrees it is an independent contractor for all purposes and nothing herein shall be construed as creating an employment relationship. Contractor, and its agents, officers, and employees are not eligible to receive workers’ compensation, unemployment insurance, or any other benefit or compensation from Town. Contractor is responsible for withholding, reporting, and paying any taxes on the payments it receives from Town.
- Insurance. Contractor shall maintain during the entire term of this Agreement insurance policies providing general liability coverage applicable to the services provided under this Agreement. Contractor shall also carry workers’ compensation insurance at least in the amounts and to the extent required by law. Contractor must provide Town a current Certificate of Insurance showing such coverage before starting to provide services under this Agreement. If Contractor is exempt under Minnesota law from having to carry workers’ compensation insurance, Contractor may submit a statement of exemption in place of a certificate of insurance. Town may require Contractor to provide a written statement from its insurer or agent expressing coverage for the services provided Town.
- Termination. Town may terminate this Agreement, with or without cause, upon 14 days written notice to Contractor. Without limitation of the foregoing, upon breach of this Agreement by Contractor, Town may immediately terminate this Agreement or may pursue any other available remedies at law or in equity that are necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of this Agreement. Contract will expire upon Town’s selection of 2024 gravel contractor.
- Subcontracting & Assignment. Contractor shall not subcontract or assign any portion of this Agreement without prior written permission of Town.
7. Final Payment. Final payment in the amount of 5% of the total claim may be withheld until the following conditions are met:
1. Final inspection / approval by a Township Supervisor has been completed and a Town Roadwork Contract Completion Certificate is signed and on file with the Town Clerk.
2. The Town clerk has received signed Lien Waivers from all suppliers and subcontractors.
3. A copy of a signed IC-134 form from the Minnesota Department of Revenue is on file with the Town Clerk (when necessary).
- Miscellaneous.
- In accordance with Minnesota Statutes, Section 16C.05, subdivision 5, Contractor’s books, records, documents and accounting procedures and practices relevant to this Agreement are subject to examination by Town and the Minnesota State Auditor for a minimum of six years from the expiration date of this Agreement.
- This Agreement has been made, and its validity, performance, and effect shall be determined in accordance with the internal laws of the State of Minnesota without regard to conflict of law provisions. Any dispute arising out of this Agreement shall be heard in the state or federal courts of Minnesota and the parties hereto waive any objection of such courts, jurisdictional or otherwise, and whether based on convenience or any other grounds.
- The waiver by any party of a breach or violation of, or failure of any party to enforce, any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach or violation or as a relinquishment of any rights hereunder.
- If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or unenforceability without in any way affecting the remaining parts of the provision or this Agreement.
- The parties acknowledge that they participated equally in the negotiation and drafting of this Agreement and that, accordingly, no court shall construe this Agreement more stringently against one party than the other.
- This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements of whatever nature between the parties with respect to the subject matter. This Agreement may not be altered or amended except by an agreement in writing signed by the parties. Without limitation of the foregoing, no claim for extra work done or materials furnished by Contractor will be made by Contractor or allowed by Town, nor shall Contractor do any work or furnish any materials not covered by this Agreement, unless such work or materials is ordered in writing by Town.
- Notwithstanding anything to the contrary herein, nothing in this Agreement shall constitute a waiver of any immunity from or limitation on liability to which Town is entitled, under Minnesota Statues, Chapter 466 or otherwise.
- Contractor will maintain all necessary licenses and permits and will comply with all federal, state, and local laws, rules, and regulations pertaining to Contractor’s performance under this Agreement.
- Contractor will defend, indemnify, protect and hold harmless Town and its employees, officers, and agents from any and all claims or causes of action, including attorneys’ fees incurred by Town or its insurers, arising from any negligent or otherwise wrongful act, or omission in the performance of this Contract by Contractor or Contractor’s agents or employees.
This agreement is executed as of the date stated in the introductory clause above.